Request for Quote – Standard
Template #RFQ37 can be used for publishing a standard or simple RFQ. Valuations and risk to the bidder do determine complexity of the request for quote document you issue. The lower the risk and dollar value, the less complex the document might be. The point — if you are procuring stationary or photocopy paper say versus an oil filled electrical transformer. For the copy paper, a standard RFQ | RFP like RFQ37, would likely suffice. In the case of the transformer, you would be wise to provide a more detailed request for quotation document to ensure you have all your bases covered. If you are unsure, it is always a good idea to have legal counsel approve your RFQ before it is issued.
You will find this Microsoft Word edit friendly RFQ template and 34 others in our Standard Pack. Click Here to sneak a preview of this 3 page document.
Topics: All Templates, RFQ - Request for Quotation |
Purchasing Policy and Procedures Template
Regardless of the work experience of your existing purchasing staff, producing a policy and procedures manual is well worth the effort. Some benefits of having a quality policy manual:
- it is an essential for in-company training program for junior members
- it adds flexibility in facilitating the transfer of personnel from one job to another in case of vacation or workload
- it allows you to set a standard
- last but not least is useful in explaining to outside departments what and how things are done
Some Managers feel Continue reading »
Topics: All Templates | Comments Off
Purchase order Terms and Conditions
If you are looking for a BASIC Terms and Conditions (TC’s) template to use with your purchase order, the following set will get you going. If you typically do not include a set of TC’s with each purchase order you fax, email or transmit to your Suppliers, at the very least you should have each Vendor sign off on your TC’s and have them agree that all future purchase orders they fulfill will be bound by such TC’s.
These days digital storage is a cheap commodity so you can have the Vendor sign off on your TC’s and store the documents by way of pdf for future reference. This will give you some peace of mind, necessary back-up and also allows you to avoid having to transmit them with each purchase order you issue. Continue reading »
Topics: Free Templates, Terms and Conditions |
FOB Point
Lets talk about shipping terms and where the responsibility lies for a shipment. The correct definition for FOB Point is Free-on-Board aka freight on board and the term FOB is frequently misunderstood, even by the professionals.
The FOB point is important as it ascertains:
- when legal title of the goods being shipped transfers to the buyer. Say you were purchasing a bulk liquid like a fuel or a chemical, the FOB point could be origin, destination, buyers tank or even the intake nozzle at point of delivery. As you can see, depending on the commodity, having the proper FOB point is crucial.
- who is responsible for handling damaged goods or freight claims with the carrier in the event they are lost or damaged during shipment. An example: FOB Destination, Freight collect means: Buyer — Pays and is responsible for freight charges, Seller — Owns goods in transit, Seller — Files any damage claims (if any). Another potential headache area so choose wisely.
- who pays the carrier.
Many will suggest or argue that FOB destination is the most beneficial because Continue reading »
Topics: All Templates, Free Templates, Terms and Conditions |
Letter of Understanding (LOU) – Sample
If you find yourself in the position of purchasing a website, it’s content and the domain name or URL, this sample template will give you an idea of what points you will need to cover to ensure you are avoiding any potential misunderstandings. Also, keep in mind you can tailor this template for other requirements.
LETTER OF UNDERSTANDING for acquisition of [www.domainname[dot]com]
June 22, 2007
[name]
[street address]
[city, state and zip]
Dear[_____________________:]
This letter summarizes the understanding we have reached regarding the terms and conditions of sale of the website or (domain name) [________________]. To be certain this letter accurately reflects our understanding, please review the items below and indicate your understanding and agreement by signing on the signature line below.
Terms and Conditions of Sale
A. The agreement covers the outright sale of the domain and website content for http://www.[________________ ]for the price of U$[__________]. Sale price was based on revenue of approximately $100.00 per calendar month. Price includes free push (transfer) at[_____________] and all paid up domain registration fees.
This template in its entirety is included in the Free Welcome Pack. Subscribe and we will send it over.
Topics: All Templates, Letter of Intent, Sales Agreements | 1 Comment
Purchasing Glossary or Buzzwords
Ever wonder what some of the terms used by Materials Managers and Purchasing Agents mean? Terms like RFQ, FOB, DNR , or a RFP, Vendor, Standing Order Agreement. Although, these acronyms / terms are used frequently and recognized in the field, it is always a good idea to add them in their full context at least once or define the term on your definitions page to ensure there is no misunderstandings. Here are a few terms commonly used in the Materials Management or procurement field:
RFQ – Request for Quote or Quotation
RFP – Request for Proposal
ITQ – Invitation to Quote
RFI – Request for Information
IFB – Invitation for Bids
ITT – Invitation to Tender
RFB – Request for Bid
LOI – Letter of Intent
LOU – Letter of Understanding
FOB – Free on Board
UTQ – Unable to Quote
DNR – Do not reorder
UTS – Unable to Supply
Standing Order – A standing order is an open ended purchase order or in essence open ended contract which grants authorization to make regular periodic shipments of a specified product. Usually an annual agreement.
Supplier – A provider of goods and services that typically bills on an invoice and has regular transactions with the Owner or buyer.
Vendor – Another Name for a Supplier.
Compliance
- Ensuring suppliers perform their obligations and supply goods in accordance with contracts or that services are performed as prescribed by site safety rules and regulation and certain federal, state or provincial laws.
Sample of a compliance clause in a supply agreement:
- The goods called for in this agreement shall comply with all applicable codes, standards and/or both regulations of the governing inspection authorities at the place of use. The Vendor shall acquire and keep in force all required permits and certificates of approval. The Vendor shall comply with all provisions of law governing its performance under this agreement including, without limitation, Safety and Reclamation Codes, all dangerous goods legislation and all workplace hazardous materials legislation and regulations governing the design, safety, handling, packaging, labeling, transport and the use of goods.
Due Diligence
- Due diligence in a broad sense refers to the level of judgement, care, prudence, determination, and activity that a person would reasonably be expected to do under particular circumstances.
Force Majeure (sample clause)
- No party hereto shall be liable for any delays in the performance of their obligation hereunder (excluding financial obligations) if any such delay or failure is due to acts of God, war, riot, sabotage, strikes, lockouts, or differences with workers, accidents, lack of water, power, gas, materials, any and all government laws or regulations, or any disabling cause beyond the reasonable control, and without the negligence of, the party invoking this clause.
Notice to the other party of any event of force majeure stating the date of the commencement thereof shall be promptly given and shall immediately be followed by a notice setting for the particulars of the event of force majeure and the expected delay. The party so affected shall take all reasonable steps to remove the force majeure conditions and to resume, with the least possible delay, compliance with its obligations under this agreement, and shall promptly advise the other party of the date when the force majeure is ended.
Assignment (sample clause)
- The Vendor may not assign or sublet any of its rights or obligations under the Agreement without the prior written consent of the Owner, which consent may be arbitrarily withheld.
Interested in learning more or in acquiring an array of templates which cover the above terms? If you are planning to issue a RFP or RFQ, please visit our Special Offers page – RFQPro.com can help.
Topics: Quotes General, Terms and Conditions |
VOIP RFP
Looking for a VoIP RFP or a Voice over Internet Protocol – Request for Proposal? VoIP systems usually interface with the traditional public switched telephone network (PSTN) to allow for transparent phone communications worldwide.
VoIP can be a benefit for reducing communication and infrastructure costs by routing phone calls over existing data networks and avoiding duplicate network systems. Skype is an example of a notable service provider having achieved widespread user and customer acceptance in this industry.
Benefits of Using VoIPVoIP technology uses the Internet’s packet-switching capabilities to provide phone service. Packet switching allows several telephone calls to occupy the amount of space occupied by only one in a circuit-switched network. With VoIP, a 10 minute phone call may only occupy 3.5 minutes of transmission time at a lower cost of 64 Kbps or about half that of conventional systems and this does not factor in data compression which further reduces usage or size of each call.
RFQPro has a RFP template which may help with your VOIP proposal. For a few sample pages of the content in this RFP please click here>>> rfp-telephone-system-w-voip
To Purchase this 27 page template and other RFP’s in a Microsoft Word format please visit the Special Offers Page or click the Buy Now button at the top left of this page.
Topics: All Templates, RFP - Request for Proposal |
Software Survey
[SURVEYS 1]
Topics: Quote Software | Comments Off
When to use a RFP versus a RFQ
This is a good question and one we hear often. We will try our best to give you a simple answer to help you make a determination when performing your purchasing duties.
Documents issued by the Purchasing group can be an RFQ (request for quote), RFI (request for information), RFP (request for proposal), or ITQ (invitation to quote), IFB (invitation for bid) or others.
A RFQ is usually used when the Owner knows exactly the type and quantity of goods it wants to buy, while RFP’s ask bidders to provide a solution to a problem that could be solved in different ways.
An example of when to use a Request for Quote (RFQ) is if you are buying 100 each Toshiba Laptop Computers c/w 2 GB ram, 100 GB HD, DVD Burner, Windows XP, etc. You know your requirement and have a specification to issue with the request.
When to use an RFP, would be if you were unsure on whether to purchase, lease, rent the same 100 computers with software and hardware requirements that may differ from PC to PC. This gives the bidders an opportunity to offer a solution to your requirement.
With the above in mind, it should be noted that evaluating a RFQ is usually easier than trying to determine an award from the results of an RFP.
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Topics: Quotation Templates, Quotes General, RFP - Request for Proposal, RFQ - Request for Quotation |
RFP | RFQ Sample for Business Computers
Here is a sample RFQ template for the solicitation of quotes for the purchase of business computers or computer hardware.
Download in Word >>> rfq29-rfq-computers
Looking for a laptop or computer to help you generate your RFP or RFQ?
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Topics: All Templates, Quotation Templates, RFP - Request for Proposal, RFQ - Request for Quotation |
RFP template for Website Design Services
Here is another simple yet effective template you can use to ask the right questions to users when you are ready to solicit website design services. By addressing these questions upfront you will ensure your bidders will respond appropriately to your quotation.
Download RFP in Microsoft Word Format >>> rfq10-web-design-rfp
Download RFP in PDF Format >>> rfq10-web-design-rfp
To receive the complete template pack in Microsoft Word and PDF formats visit the Special Offers page .
Topics: All Templates, Quotation Templates, RFP - Request for Proposal, RFP / RFQ Templates - Web, RFQ - Request for Quotation |
Sample RFQ Telephone System with VOIP
If you are in the position where you need to go out for quotes or issue a RFP for a Telephone System with VoIP, the following RFQ will give you a great starting point. Just edit the template and issue your own RFP.
For a few sample pages of the content in this RFQ click here>>> rfq12-rfq-telephone-system-w-voip
Purchase this 27 page edit friendly template and other RFP’s by visiting Special Offers Page
Topics: RFP - Request for Proposal, RFQ - Request for Quotation, Tender Documents |
Hosting Agreement – Sample Template
If you are searching for a sample hosting agreement or looking at putting together a hosting contract, this template should get you off and running.
Here is a portion or sample of the agreement (pages 1-4 of 8)>>>rfq3-sample-hosting-agreement-part
To download our complete package and receive this full 8 page contract in an editable format (Microsoft Word) click here
Topics: Contract Templates, RFP / RFQ Templates - Web |
Sample Bill of Sale
Looking for a bill of sale you can use to record the sale of tangible goods or a motor vehicle? This free sample template will help you document the sale of your car or truck and can be customized and used for other assets.
Download Sample Bill of Sale Here >>> rfq8-motor-vehicle-bill-of-sale
Keep posted as we will soon be adding Bill of sale for heavy machinery or equipment… to request more information about purchasing our templates in Microsoft word to allow you to edit for your own use please visit our Special Offers page.
Topics: All Templates, Sales Agreements | 1 Comment
Service Contract Template
Our latest addition to the template library would be used in the event you need to hire a temporary supervisor, foreman, lead hand, contract employee or any fee for service type personnel. This is a contract template for service.
Ensure you replace the RFQPro.com text with your own company name, address details.
Download service contract template PDF here >>> rfq4-service-contract
Want this in an editable format like Microsoft Word? Please Click Here
Topics: All Templates, Contract Templates |