All Templates
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Tuesday, March 2nd, 2010Our free template pack contains a cross section of documentation: RFQ1 – Request for Quotation Template, RFQ2 – Invitation to Bid Letter, RFQ4 – Service Contract, RFQ19 – Basic RFQ, RFQ33 – FOB Terms Defined, RFQ58 – Short Form RFP, RFQ60 – Statutory Declaration.
Immediately after subscribing, you will receive the template pack via e-mail as [...]
RFQ Cover Letter
Tuesday, March 2nd, 2010A RFQ cover letter or request for quote cover letter can take on many appearances. It can be anything from a simple hand written fax cover page to a formal business letter style template. A RFQ cover letter is also known as an invitation to quote letter and like the RFQ cover letter, it is [...]
More Sample RFP Forms
Friday, February 26th, 2010Very few purchasing professionals will admit they enjoy the task of writing a RFP, we would much rather dedicate our efforts to the negotiation process, closing a deal or other areas which justify our existence.
Save yourself the stress and your employer the money by utilizing one of the many RFP and RFQ sample templates in [...]
Payment Terms Defined
Thursday, February 25th, 2010Payment terms are an area in the RFQ process which is often overlooked or forgotten. Some commonly used payment terms would be Net 30 days, 2%/10 Net 30 days and there are many more. (To help get a better understanding we have included a glossary of payment terms you can download for free at the [...]
Vendor Evaluation Questions
Friday, February 19th, 2010The process of evaluating vendors is an ongoing task which every purchasing department should be performing at regular intervals. In this process, you are inviting dialogue or communication with your vendors, which is always good.
What types of questions should you ask your vendors? Ask questions directly related to areas which require improvement and do not [...]
RFQ Sample – Public Purchasing
Friday, February 12th, 2010If you are looking for a detailed RFQ – Request for Quote for the purchase of a piece of mobile equipment and you are in the public purchasing field, this sample RFQ template will expedite the tendering process. This one specifically addresses the acquisition of mobile equipment (Road Grader) but can be used for any [...]
Sample Expression of Interest Form
Saturday, December 26th, 2009An Expression of Interest (EOI) is used to garner potential suppliers for a project you have on the drawing board or hope to tender in the near future. By issuing an EOI, you are given the opportunity to prequalify vendors capable of completing the work under the restrictions or specification presented in your proposal.
Is an [...]
The Use of Quotations
Thursday, July 9th, 2009Quotations are requested when the size of the requisition or proposed commitment exceeds a minimum dollar amount stipulated usually by policy in the organization of the bidder: for example, $500.00. This rule may not apply in Governmental purchases as they are required by law to perform and award a RFQ to the lowest responsible bidder. [...]
Subcontractor Performance Report Template
Monday, July 6th, 2009In the simplest form, a subcontract is a purchase order written with more explicit terms and conditions. Its complexity and management varies in direct proportion to the value and size of the job. The management of a subcontract may require unique skills and abilities because of the amount and type of correspondence, charts, performance reviews [...]
Supplier Evaluation Form
Thursday, June 11th, 2009The evaluation of suppliers is a continuing purchasing task. Current suppliers should be monitored to see if they are meeting expectations. New sources need to be screened to see if their potential warrants serious consideration for future business. This post will focus on evaluating current major suppliers which are important to the success of your [...]
Site Audit Form Example
Tuesday, May 19th, 2009As a purchasing professional, it is your responsibility to ensure vendors supplying key commodities or performing works on behalf of your organization are reputable and will not cause your firm to be invited to the party in the event someone is charged for violating an environmental law or standard. To reduce the chances of this [...]
Free Contract Templates
Monday, May 11th, 2009Not many websites offer free contract templates, RFQPro.com does. If you subscribe, included in our welcome pack is RFQ4 – Service Contract template for consulting services. This contract template can be used for labor type arrangements and more.
If you are in need of supply contracts, RFQPro.com can help.
RFQ51 – Lubricants Contract is a pricing / [...]
RFP Examples
Monday, April 27th, 2009The phone is ringing or you are in meetings most of the day so when will you find time to write a quality RFP which will garner the appropriate responses? Overtime is not a viable option and developing templates from scratch can take 10 hours plus, that is if you are not interrupted and proficient [...]
Purchasing Month End report example
Saturday, April 25th, 2009Are you a Materials Manager or someone responsible for managing the purchasing and warehouse department for your company? Have you been asked to put together a month end report and / or want to improve your existing reporting? RFQ48 – Purchasing / Warehouse month end report template might be just what you are looking for.
This [...]
Should you add an environmental policy to your RFP?
Monday, April 20th, 2009Many large corporations add their environmental policy statement to all outgoing RFQ or RFP’s when it pertains to contractors or suppliers providing a service both on or off their job-site which in any way may impact the environment. This is a good practice and it puts the contractor or supplier on notice that they are [...]
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