Vendor Contracts
There are many types of vendor contracts a purchasing manager will encounter in their day to day tasks. Service, consultant, supply, inventory, blanket order, equipment, standing order contracts just to name a few. All are different and each one is unique in respect to what you are trying to accomplish.
Service Contract – This vendor agreement might be used for a contract employee providing a specialized service to your organization. The focus of the service agreement would likely be the hours of work, hourly rate and actual service areas this individual would be responsible for. Continue reading »
Topics: Contract Templates |
Vendor Evaluation Tools
All good Buyers know the value, benefits or importance of evaluating your Vendors. They also understand there are not enough hours in the day to complete this task. One of our objectives is to provide tools to make it easier for Buyers to evaluate their suppliers.
Some of the benefits your company will gain from completing regular vendor performance reviews are:
Topics: Reports |
RFQ and RFP Template Packs
Most of our regular readers are aware the Template Packs you see in the left margin have been subsidized by the company in order to encourage our viewers to subscribe to the release of our newly launched RFQ Software. If you are contemplating purchasing a template pack please take advantage of the present price.
Do not let the low price fool you, these templates are first rate and are covered by our 100% no hassle guarantee. Where else can you purchase 77 edit friendly templates with RFQ’s, RFP’s, Contract, Policy samples and much more for under $25.00?
Topics: All Templates |
How To Succeed With Tenders
HOW TO SUCCEED WITH TENDERS – PREPARATION IS THE KEY
Tendering skills are a critical component of the professional buyer’s job description, however, responding to a tender or RFQ is vital to the success of any business. If you fail to succeed on getting the award on your tender responses it is likely you will not be in business very long. What is the key to increasing your chances at winning more tenders?
Preparation is the key element if corporations and individuals are to expect success from the tendering process.
While some of this preparation we are referring to may demand a capital investment if your representative is to perform a site visit or take part in additional training however, not all preparation is costly. Continue reading »
Topics: All Templates, Vendor |
Subscribe and receive a free template pack
Our free template pack contains a cross section of documentation: RFQ1 – Request for Quotation Template, RFQ2 – Invitation to Bid Letter, RFQ4 – Service Contract, RFQ19 – Basic RFQ, RFQ33 – FOB Terms Defined, RFQ58 – Short Form RFP, RFQ60 – Statutory Declaration.
Immediately after subscribing, you will receive the template pack via e-mail as a .zip file. First, please add admin@rfqpro.com to your safe senders list.
Privacy: We hate SPAM as much as you do!If you are looking for a more robust RFQ, we recommend you consider the Premium or Standard Pack which includes: RFQ2 – Invitation to Bid Letter, RFQ15 – Instruction to Bidders (3 pages) and RFQ16 – Form of Agreement, Terms and Conditions (8 pages)…use them together.
Topics: Free Templates |
RFQ Cover Letter
A RFQ cover letter or request for quote cover letter can take on many appearances. It can be anything from a simple hand written fax cover page to a formal business letter style template. A RFQ cover letter is also known as an invitation to quote letter and like the RFQ cover letter, it is used to connect the buyer and supplier. It usually requests price and delivery for a product or service requirement. For a sample Request for Qualifications Cover letter go to bottom of this post.
Your RFQ cover letter should include an issue date, buyers complete business address, subject – RFQ for ____, your offer (quote on supplying, etc), an acknowledge by date, reference to an instructions page, possibly a reference number, may include some background details, where, when and to whom the RFQ response must be addressed to and finally, close it with your signature and title. The following is Continue reading »
Topics: Free Templates, RFQ - Request for Quotation |
More Sample RFP Forms
Very few purchasing professionals will admit they enjoy the task of writing a RFP, we would much rather dedicate our efforts to the negotiation process, closing a deal or other areas which justify our existence.
Save yourself the stress and your employer the money by utilizing one of the many RFP and RFQ sample templates in one of our bundles.
RFQ45 – RFP is another sample template form and it can be used for software services. Here is a brief look (page 2 and 3) or preview of this 10 page RFP template. Continue reading »
Topics: All Templates, RFP - Request for Proposal |
Payment Terms Defined
Payment terms are an area in the RFQ process which is often overlooked or forgotten. Some commonly used payment terms would be Net 30 days, 2%/10 Net 30 days and there are many more. (To help get a better understanding we have included a glossary of payment terms you can download for free at the bottom of this post). So, what do these imply and is it something a Buyer should be paying attention to as part of the award process?
When generating a RFQ or RFP, most buyers will place the majority of their efforts on the product, FOB Point and other commercial aspects of the quotation and doing such is absolutely right but one evaluation point which is often overlooked or not considered in the overall award process are the payment terms. Buyers will often accept or assume the standard Net 30 days offered is not worth analyzing. Continue reading »
Topics: Free Templates, Quotes General |
Vendor Evaluation Questions
The process of evaluating vendors is an ongoing task which every purchasing department should be performing at regular intervals. In this process, you are inviting dialogue or communication with your vendors, which is always good.
What types of questions should you ask your vendors? Ask questions directly related to areas which require improvement and do not neglect to mention areas which the vendor is excelling or performing well at.
Remember, the goal is to help your vendor improve their service levels and how they do business with your company. In return, the vendor might even offer something which will make both your organizations more efficient!
In Part A, we have provided a verbal question you might ask during your interview. Continue reading »
Topics: All Templates, Reports |
RFQ Sample – Public Purchasing
If you are looking for a detailed RFQ – Request for Quote for the purchase of a piece of mobile equipment and you are in the public purchasing field, this sample RFQ template will expedite the tendering process. This one specifically addresses the acquisition of mobile equipment (Road Grader) but can be used for any major piece of equipment by adding your own equipment specifications, sometimes you can download these specification online directly from the manufacturer.
RFQ67 – Mobile Equipment template is 24 pages and includes a layout you can use to add detailed equipment specifications. Here is a quick look at a few pages of this template.
RFQ67 template has been added to both the standard and premium pack offers.
Topics: All Templates, RFQ - Request for Quotation |
Sample Expression of Interest Form
An Expression of Interest (EOI) is used to garner potential suppliers for a project you have on the drawing board or hope to tender in the near future. By issuing an EOI, you are given the opportunity to prequalify vendors capable of completing the work under the restrictions or specification presented in your proposal.
Is an EOI similar to or the same as a RFP (Request for Proposal), RFI (Request for Information)? Basically, yes they can be construed as being the same, with the exception of the potential legal ramifications so seek counsel or legal advice to ensure you understand how issuing any of the above will impact your company in the country, state or province you operate your business in. Continue reading »
Topics: All Templates, RFP - Request for Proposal |
The Use of Quotations
Quotations are requested when the size of the requisition or proposed commitment exceeds a minimum dollar amount stipulated usually by policy in the organization of the bidder: for example, $500.00. This rule may not apply in Governmental purchases as they are required by law to perform and award a RFQ to the lowest responsible bidder. In some Industries, proposals may be requested with the intention of selecting a firm to negotiate or settle final prices with.
Depending on your organization, after a RFQ Continue reading »
Topics: All Templates, Quotation Templates |
Subcontractor Performance Report Template
In the simplest form, a subcontract is a purchase order written with more explicit terms and conditions. Its complexity and management varies in direct proportion to the value and size of the job. The management of a subcontract may require unique skills and abilities because of the amount and type of correspondence, charts, performance reviews and management reporting which are necessary.
RFQ31 – Subcontractor performance template will help you audit and record performance Continue reading »
Topics: All Templates, Reports |
RFQ Software
April 2010
RFQPro Software has been released. Some highlights of capabilities:
- Generate an online RFQ – Web-based Technology so you can access it anywhere there is an internet connection. Start the bid at the office and issue it later from home or the hotel.
- Terms and conditions templates included (can be customized so you can add your own terms or clauses)
- Solicit bids. Vendors will appreciate it as they will no longer be buried by paper basically they click a link, price and submit their quotation. No more faxes, no more filing. They can access history and bidding success rates online which encourage Vendors to provide best possible prices. Continue reading »
Topics: Quote Software |
Supplier Evaluation Form
The evaluation of suppliers is a continuing purchasing task. Current suppliers should be monitored to see if they are meeting expectations. New sources need to be screened to see if their potential warrants serious consideration for future business. This post will focus on evaluating current major suppliers which are important to the success of your own operation.
Types of Evaluations
Topics: All Templates, Reports |